What Is It?
Date-based pricing allows you to configure your forms to display different pricing options dependent upon the date that a user takes the form.
Date-based pricing can be used to provide early registration discounts or limited-time sales on merchandise in an order form.
Adding a Date-Based Price
To set-up date-based pricing, access your form list and click edit next to the form you want to set up the date based pricing. Once in the form under ‘Form Settings’ scroll down to Date-based Pricing.
You will be prompted to enter in a date-range (start date and end date).
Once you have entered in your date range, you will click Save. This will then take you back to the form. You will click ‘Edit’ to get into the Date-Based Pricing section.
Once here, you will see your pricing fields as rows. There will be a ‘Base Price’ column to the left.
There will be a drop-down just above this – ‘Click here to choose one or more member type’. From here, you will select a member type that this pricing will apply to clicking on it from the list and hitting ‘Add’.
This will populate a second column to the right. You will put in the price that this particular field will be during your selected date-range.
In my example below, I chose the Admin group from the member type drop-down. It populated a column to the right with the member type as the title of that column. The registration fee on my form here is regularly $10.00, which I can see listed as the Base Price. I am going to use my date-based pricing as a way to charge a late fee of $5. Thus, in my newly created box I will put in ‘15.00’.
If you want this date-based pricing to apply to everyone who takes the form, you will want to make sure you ‘Add’ all member types. You can add multiple to one column if the same pricing rules apply.
Comments
8 comments
What if you don't get the drop-down of member types? It just says "There are no selections available for date-based pricing" and you have permissions set.
Hi Debbie - Date-based pricing for Member Types will be set up in the Member Type itself, towards the bottom under Pricing Settings. There you can specify how much a member should pay joining January 1 - July 30, for example. This article provides some additional details - under "Adding a new Individual Member Type" check out Step 8 For Date-Based Memberships.
That's for membership correct? I'm trying to do it on an event. It worked for my convention registration, but not for this other registration.
Debbie - I thought you were talking about membership since you mentioned the Member Types dropdown. Depending on what type of pricing fields are on your event form, they may not be eligible for date based pricing. Quantity fields, for example, can't be used with date based pricing at this time. I would recommend reaching out to the Help Team via phone (404-878-2800) or email (help@memberclicks.com) so that they can look at the specific form you're working on.
If the ending date is listed as 10/1, does that mean the system will apply the special rate up until 11:59 pm on 10/1?
Hey Adam! That is correct.
Is there a way to have certain pricing options expire at a specific date? For example, we only want to offer a bundle option through our early bird registration period. After the early bird registration period, we do NOT want the bundles to be an option that can be selected.
Hey Jodi! Date-Based pricing determines the date-range in which certain prices are applied. So an Early Bird rate will expire once the end date has been reached. However, that selection option on the Form in general (the Bundle) does not expire, just the different pricing you've set up. If you want to remove the Bundle after a certain date, it would need to be done manually. I hope that helps clarify!
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