What is it?
The Calendar tool will allow you to add events to your organization's calendar.
How to Access
Navigate to Community > Calendar
Creating an Event Category
Event Categories allow you to color code events on the calendar. You can have as many categories as you like, and each category can have a unique color assigned. We recommend setting up your Category and event Locations prior to adding a new event.
1. To configure an Event Category, click on Manage Categories.
3. Select New to add a new Category.
4. Title the new Category.
5. Choose an identifying color for the Category. All events added to this Category will be highlighted in the category's color.
6. Once you've chosen the category color, Save.
Adding Event Locations
Adding a location to an event will allow users to view location details and a map to that location. We recommend setting up your Locations and Categories prior to adding a new event.
1. To add a new event Location, select Manage Locations.
2. Select New to add a location.
4. Enter the details of the new location. Important: For the map to update and show your location, you must click the Find Address button above the map after you enter your location details. If you do not, the map will not update its displayed location.
5. Once location details have been entered, Save.
Adding an Event
We recommend configuring event Categories and Locations prior to adding a new event.
1. To add an event, click Manage Events, then click the New plus sign in the top right-hand corner.
2. Next, configure the event.
- Event Title: The name of the event (ex. 2020 Annual Meeting).
- Category: The event category. Multiple categories can be created to color code events on the calendar (ex. weekly meeting, annual conference, etc.).
- Start, End, Duration: The start and end date and time of the event. If applicable, check "All day event or unspecified time". Set the event's time zone in the drop-down (by default, this pulls in from your Account Settings). To note: If you're changing an existing event date to a different year, and you're doing so through the calendar pop-up, you must re-select both the month and day after changing the year. If you just change the year and attempt to save, it will list the previous date.
- Repeat Type: Allows you to specify whether the event is a repeat event, and if so, how often the event repeats.
- Event Description: The event details area. Include a description of the event, pictures if applicable, etc.
- Select Location: Where the event will take place. Use the Select Location button to choose a location from your Manage Locations tab. If you are not using a predefined event location from the Manage Locations area, put the event's location in the event description section.
- Contact: Enter the event contact person's information.
3. Once the event has been configured, Save.
Editing Permissions
By editing Event Permissions, an Admin has the ability to control which groups in the database have access to view each event.
1. To edit event Permissions, click on Permissions.
3. Using the checkboxes next to each event's name, edit the permissions for each group.
4. Once Permissions have been selected, Save.
Comments
22 comments
Re the map: I click on the map associated with an event in High Point, NC. It opened a window displaying the route to Atlanta, GA. The High Point address is correctly entered as the event location. What's up?
Is there a way to limit the number of "Upcoming Events" that appear on the front page? if someone clicks the "view full calendar", I don't mind them seeing the entire list, but having a list of 10 or more events on the front page is cumbersome. I don't see a way to do this. I like to preprogram events for some time in advance, but they don't all need to be readily visible until closer to the date. thanks,
Hi Andrea - We (MemberClicks) can change the settings within your upcoming event widget to control how many events display. Typically we set the number to 3 or 5 depending on your preference. To request the change, send an email to help@memberclicks.com letting them know how many upcoming events you'd like to display, and they'll be glad to assist!
Hello!
How do I change the view of the actual calendar. When I click on our calendar it shows only the current month. You can go into the past, but you cannot view the future. We have several events occurring in the future we would like our members to be able to view.
Thank you!
Sara
Hi Sara! When you're inserting a Site Link or creating a Menu Item, you can choose to link to the Event Calendar or the Event List. The List view is the one you're probably looking for. I've included a GIF video below showing how to create an Event List menu item. Hope that helps!
This Event List is great! Now if we could specify a single category in this menu item, it would be perfect.
Is there a way to create aliases to events on the calendar? I know it's possible for the registration forms. Thanks.
Hi Daphne - It isn't possible to create aliases to events on the calendar at this time - just registration forms and Articles/Menu Items. Feel free to submit feedback about that functionality to help@memberclicks.com so that we can pass it along to our Product Team.
The idea of an Events Listing is great, Kinsey. So I created a menu item called "Upcoming Events." When I'm logged in, it looks the way it's supposed to and all the events are there. However, when I view it as a member of the general public, only one event shows up when there should be several. I double-checked the Permissions settings for all the events and I believe I've done it correctly. Some events are viewable only by the staff and board, but several events should be open to the public view. The one event that does show up in the public view seems to be set exactly the same as the "invisible" ones that aren't there. Can you help me figure out why the events aren't displaying the way I would expect them to?
Hi Linda - I took a look at the events on your calendar and couldn't tell what the problem might be. I went ahead and opened a ticket with the Help Team so that they can dig in - please expect to hear back soon!
Hi - when i add a new event that is occuring in 2017, the event will not show up in the Event Calendar. I added a new event through Components > Event Management > Add Event. If i add an event occurring next week, it does show up in the Event Calendar. Is there a setting that specifies how far in the future to show events?
Thanks, Matt
Hi Matt - It looks like you're using the Classic platform, and this article is about our new system. Here's a link to a similar article about the Classic system. There is a setting that specifies when an event should start showing on the calendar - I included a screenshot with that area highlighted below.
How does the user access the location description? ie where does the description appear?
eg My event "Region 2 Seminars and Meeting" is assigned to location "CWA Local 9415" which has a description with parking and transit information. But on the event page I see no link to the location details.
Thanks Curtis
Hi Curtis - I tested to confirm that the event Location Description does NOT show up on the event (or anywhere on the front end that I can see). I would recommend putting the verbiage from the Location Description in the Event Description area. Please feel free to submit product feedback here if you'd like for this to function differently.
In Classic, it was possible for member profiles to add calendar event with Admin approval. Is this still the case? Or do admin need to add calendar events?
I don't see an option in Calendar to give permission to members to add this type of content.
thanks, jason
Hi Jason - In the new platform, Admins will need to add items to the event calendar – members are not able to submit events for addition to the calendar.
Hello, is there anyway to hide a category from showing at the top of the events calendar if its one we want to use internally only behind our login?
Hi Michelle - There aren't permissions associated with categories right now, so it isn't possible to hide a particular category from showing (though you can permission specific events). This is great feedback that we would love to see through our product feedback tool if you have a few minutes to provide additional details.
Is it possible to change just one occurrence in a repeating event and leave the rest of the occurrences to repeat as planned?
Hello Kimberly! That is not possible. Instead, you would want to end the recurring event prior to the one that is different, create the single occurrence separately, and then have an event that continues the repeat afterwards. If you use the Copy function, all you'll need to change are your dates/times.
Is there a way to create a 'Calendar Admin' group where we can allow several members to create / manage Calendar events? Can we modify any of the Calendar page? Can we add a title to the calendar page?
Hey Jason! There is a "Community Admin" option, however, this gives those Admin access to the entire Community tab, rather than just the Calendar. Aside from the content of your events themselves, the Calendar page is not modifiable at this time.
Please sign in to leave a comment.